How To Write A Letter For Quitting A Job – The most important thing to remember is not to burn your bridges – even if you hope to never see any of your future ex-colleagues again. That’s where a great resignation letter can help.
Formally speaking, a resignation letter is a way to express your intention to leave your current job. The document formalizes your decision to leave the company, stating the reasons for it. If you manage to write a good resignation letter, it might even smooth out the process of leaving.
How To Write A Letter For Quitting A Job
Of course, the first step you need to take is to have a one-on-one conversation with your boss to let him or her know that you plan to resign.
How To Write An Immediate Resignation Letter (template + Examples)
The letter of resignation is a formal continuation of this conversation. Keep in mind that, just like your resume, it will most likely become part of your employment record, which is one reason why it’s important to make a good impression.
Writing a resignation letter can be a difficult task for some. That’s why we decided to collect a whole bunch of best practices on how to write a resignation letter right here. Read on to learn more about what to include in your letter, when to submit it, and how.
When you quit your job, there are certain resignation etiquettes you must follow to make things go as smoothly as possible. One of those etiquettes is the amount of time you should give your boss to prepare for your departure.
In the US, standard practice for sending a resignation letter is two weeks before you quit. If you live elsewhere, you’ll need to do some research to find out what the standard resignation period is for your country.
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This will give your boss enough time to find your replacement. It will also ensure that you can hand off your tasks to a new person or one of your colleagues.
You can choose to submit your resignation earlier, but avoid sending it later than two weeks in advance. However, if your employment contract states how much notice you should give, you should obviously follow that.
Note that your employer is not obliged to accept your two weeks’ notice. Some employers will want you to quit immediately so be prepared for that.
There are only two ways to submit your resignation: in person in the form of a physical letter or via email.
Free Resignation Letter Examples & Templates
What is most suitable for you will depend on various factors. One is not better than the other. If you have a paperless culture, email might be the way to go.
However, no matter how you decide to send your resignation letter, make sure you’ve spoken to your boss in person beforehand. It may seem uncomfortable, but in the long run, it’s the best way to do it.
A resignation letter is similar to any other business letter, such as a cover letter. It consists of a memorandum, 3-4 paragraphs relating to your resignation and a signature.
Begin your resignation letter by stating your name, job title, and any other relevant information. This may seem redundant, especially if you work for a small company, but since the letter will become part of your employee’s file, it’s still important. Include information such as:
How To Write A Resignation Letter
State your intentions to resign in the first paragraph of your resignation letter along with your position. Be sure to include the end date of your employment as this will be one of the first questions your employer asks.
I wish to inform you that I am resigning from my position at [position name] for [company name], effective [date].
Tell your future former employer what you learned, what you appreciated most, or perhaps who had a special impact on your time there. It’s important to make this paragraph as positive as possible because if you leave your workplace on a positive note, the transition will be easier.
I appreciate the professional development opportunities you have provided me in the past [period]. I have enjoyed my tenure at [company name] and am especially honored to be part of such a supportive team.
Resignation Letter Templates And Examples
You might also consider adding the following job title. There are times when this is appropriate and times when it is unwise. For example, it is very appropriate to let your former employer know if you are changing industries to pursue your passion or perhaps going back to school. However, it may not be appropriate to include this information if you are moving to a competition.
Next, we encourage you to offer your help to make the transition as smooth as possible. For example, you could write something like this:
Of course, I offer to help as much as possible in transferring my work tasks to my replacement. I will also make sure all my reports are up to date and ready to submit.
If applicable to you, you may choose to use the following paragraph to outline your major tasks and unfinished projects.
How To Write A Voluntary Resignation Letter ― Pro Tips
This will be of great help to your former employer and will make the transition easier. However, this part is optional so you should only add it if it makes sense.
To help ease the transition for my replacement, here is a list of my main tasks and responsibilities over the past few months:
Your former employer will surely be impressed if you manage to be very specific in this part.
In the last paragraph before your signature, you can choose to add your personal contact information such as an email or phone number. However, these are completely optional and you should only add them if you want to stay in touch with your employer or use them as a resource. You will be the best judge of whether it is a good supplement or not.
Employee Resignation Letter
Thank you again for the opportunity to work here at [company name]. I wish you all the best and hope to stay in touch. You can always contact me at [contact info].
At the end is your signature. If you submit it on paper, you should sign it by hand and include your typed name. If you are submitting it via email, signing with your typed name should be sufficient.
With the resignation letter template above in mind, it’s time to take a closer look at a few examples of resignation letters. All of them have in common that they are focused on the pleasant parts of the experience with the company in question.
The sample resignation letter below includes useful and relevant information. It’s short, to the point, and above all, it’s very polite.
How To Write A Resignation Letter [5+ Templates]
I would like to inform you that I am resigning from the position of Content Marketing Manager for Company XYZ effective June 30, 2021.
I appreciate the professional development opportunities you have provided me over the past two years. I have enjoyed my tenure at XYZ and am especially honored to be part of such a supportive team.
If I can be of any help during this transition, please let me know. I am available to help train my replacement and will ensure all my reports are up to date before my last day of work.
Thank you again for the opportunity to work at XYZ. I wish you all the best and look forward to staying in touch. You can email me at [email protected]
Resignation Letter Sample For Quitting Your Job Like A Pro
The sample resignation letter below is shorter and less informative. You can have many reasons for keeping your letter simple and short. The key element is, as before, to be professional and courteous above all else.
Please accept this letter of resignation from my position as Content Marketing Manager at XYZ Company. My last day of employment will be June 30, 2021.
It has been a pleasure working with you and the team over the past two years. In particular, I enjoyed tackling large-scale copywriting projects as the business grew. I am very grateful for the opportunities to develop my skills in this area and want to thank you for all your guidance and insights. I wish your company every success.
Sometimes you will want to explain the reason for your resignation. However, it is not a required part of your resignation letter, but it may make sense in some cases. For example, when it is due to relocation, family reasons or a career change.
Best Teacher Resignation Letter Example (+ Free Template Download)
I wish to inform you that I am resigning from my position at [position name] for [company name], effective [date]. I decided to move to New York to be closer to my family.
Thank you again for the opportunity to work at [company name]. I wish you all the best and look forward to staying in touch. You can email me at [your email address].
I wish to inform you that I am resigning from my position at [position name] for [company name], effective [date]. Like you
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