How To Write A Letter To Quit Your Job – Top ↑Why Writing a Resignation Letter is Important How to Write a Resignation Letter [+ Sample] 4+ Resignation Letter Examples You Can Use Right Now Resignation Letter to Your Boss Resignation Letter to Board Immediate/Short Notice Email Resignation LetterH Submit Your Resignation Letter
It’s almost like breaking up with someone – there are a lot of good memories, you’ve learned a lot, but eventually when it’s time to move on, it’s time to move on.
How To Write A Letter To Quit Your Job
However, when it comes time to quit a job, there is no added emotional hurdle (thank God).
How To Write A Resignation Letter (with Samples)
Among other things, you want to make sure you stay friends with your employers after you leave to get those valuable future references.
A resignation letter is a legal document in which you express your intention to leave your current position with a company. This gives your employer official proof that you want to resign and a traceable record that the conversation took place.
I’m sure you’ve seen many movies where the main character screams in his boss’s office:
Then everyone claps as the main character takes his wife and kids to live in some kind of farm or camp in Hawaii.
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While this looks pretty cool, quitting in real life is less glamorous and I suggest you do practically the opposite of the cool movie guy.
When you quit, you should give at least two weeks’ notice (for some employers it may be longer) and make sure you end things on a good note.
When you leave a company, you may be entitled to certain employment-related benefits, such as severance pay, retirement benefits, or overtime pay. You can only get them if you hand in your resignation before you leave and within the notice period stipulated in the contract.
Check your company policy in your employee handbook or employment contract for exact benefits and time frame, as they can change.
Why You Should Write A Resignation Letter When You Quit
Also, you want to help with the transition of responsibilities and day-to-day tasks so that no information is lost or misinterpreted after you leave. At the end of the day, someone else will take your position: it could be an internal employee or they could hire someone else.
Whatever the case, your team members should know your exact duties and responsibilities, so almost no knowledge is lost in the process. The next guy/girl should have no trouble figuring out what to do.
In fact, these two weeks are when you pass the crown and make life easier for the person who will take your job. Plus, you want to maintain a positive relationship with this employee so you can use them as a reference. will come.
You open with your personal information (first name, last name, email, etc.), the date, the manager’s personal information, and a formal greeting. If you forget the date of your resignation letter, all legal benefits of this written record may be open to dispute.
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The body of the letter consists of three main paragraphs, each of which serves a separate purpose:
I hereby announce my resignation as Sales Manager for ABC Ventures effective September 14, 2019.
It has been a pleasure working with you and the entire ABC Ventures Sales team over the past five years. I have grown professionally and made lifelong friends during my time here. In particular, I would like to thank you for providing me with a rewarding learning experience and a warm working environment during my time at ABC.
I have full commitment and cooperation for the smooth flow of responsibilities. Please let me know how I can be of further assistance.
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You see how short and to the point this sample letter is. Anything over half a page is too much information.
A resignation letter to your boss or manager is similar to the letter Meagan wrote to her boss in the previous section.
I am hereby announcing my resignation from [Your Position] effective [Today’s Date] for [Company].
It has been a pleasure working with you and the entire [company name] [department name] team for the past [tenure]. I’ve grown professionally during my time here, and [something great about the job]. In particular, I would like to thank you for [something your boss helped you with] while I was at [company].
Writing A Professional Resignation Letter (with Samples)
If you’ve been a board member and answer only to the CEO himself (and other board members), you should let them know you’re leaving.
I hereby announce that I am resigning from [your position on the Board] of [Organization / Name of the Board] due to [brief justification for your departure from the Board].
It has been a pleasure working with you and the entire [company name] board in the past [the length of time you have been part of the board]. I’m proud of everything we’ve achieved and I’m sure we’ll have even more success in the future.
In this case, you may have forgotten that there is a two-week notice. Or maybe you didn’t know that the contract period was longer than you thought, or you just received an urgent offer that you couldn’t refuse.
How To Write A Great Letter Of Resignation
But you may be in the middle of an unavoidable, unexpected situation that requires you to leave your job for a shorter period of time.
I am hereby announcing my resignation from [Your Position] for [Company]. My last day of work will be [insert departure date]. I understand that it is customary to submit my resignation to give [contractual] notice, but due to circumstances beyond my control, I must leave sooner.
It has been a pleasure working with you and the entire [company name] [department name] team over the time you have been at [jon]. I’ve grown professionally during my time here, and [something great about the job]. In particular, I would like to thank you for [something your boss helped you with] while I was at [company].
*If the resignation is immediate and you intend to leave that day, omit this section or state that you can assist remotely instead.
How To: Write A Resignation Letter Without Sounding Like An Idiot
You will usually email your resignation letter to your boss immediately after telling them in person or, in extreme cases, deliver it to him or her first.
Either way, attach your resignation letter as a document to the email following one of the examples we’ve provided.
Through the content of this email, I am informing you of my resignation. My last day of work will be [insert departure date]. I am very sorry, I cannot give you the information personally, but it is due to circumstances beyond my control.
Now that your resignation letter is ready to go, you’re probably worried about how your manager will receive it.
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Yes, you may have a great relationship with your boss, and you can maintain that relationship if you submit your resignation properly.
If you know your manager is very busy or having a rough day, hold off on your resignation. You want to make sure the situation is right.
Never, ever, send an email or a printed letter (or God forbid, a text) without first giving them a verbal heads-up.
However, circumstances beyond our control may arise where you have to go remote. This isn’t a common best practice, but we’ve provided you with an example above just in case.
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After you’ve had this conversation, either email your letter to your manager (with the current date on it) or print a hard copy for her and hand it in when you break the news.
Giving your manager extra time to make arrangements for a replacement shows courtesy and respect, especially if you are in a senior position.
Be professional, grateful and humble in person. After all, not every breakup has to be painful.
Try to hide your excitement. Don’t grin like you’re about to escape from hell, even if you do.
Resignation Letter Templates & Examples
Now that we’ve covered everything you need to know about writing a resignation letter, it’s time to get down to business. Do you want your resignation letter to look as professional as possible? Try one of the Novorésumé templates.
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