How To Write A Proper Letter Of Resignation – The most important part to remember is not to burn your bridges – even if you hope to never see any of your former colleagues again. A great resignation letter can help you there.
Formally speaking, a resignation letter is a way of expressing your intention to leave your current job. Document that formalizes your decision to leave the company while also stating your reasons for doing so. If you succeed in writing a good resignation letter, it can even help smooth the leaving process.
How To Write A Proper Letter Of Resignation
Of course, the first step you must take is to speak to your boss directly to let them know that you are intending to resign.
How To Write A Resignation Letter With Examples, Templates, + Tips
The resignation letter is the official follow-up to this conversation. Note that just like your resume, it will most likely become part of your employee profile, which is one of the reasons why it’s important to leave a good impression.
Writing a resignation letter can be a daunting task for some. That’s why we decided to collect all the best practices on how to write a resignation letter right here. Read on to learn more about what to include in your letter, when you should send it, and how.
When you resign from your job, there are certain resignation rules that you need to follow to make things as smooth as possible. One of those rules is how much time you need to give your boss to prepare for your trip.
In the US, standard practice for submitting your resignation is two weeks before you stop. If you live somewhere else, you’ll need to do a bit of research to find the standard resignation deadline for your country.
Sample Resignation Letter Template
This will give your boss enough time to find your replacement. It will also ensure that you can delegate your task to someone new or to one of your colleagues.
You may choose to submit your resignation earlier, but do not submit it later than two weeks before. However, if your employment contract stipulates how much notice you must give, you should obviously stick to that.
Remember that your employer is not obligated to accept your two-week notice. Some employers will want you to stop immediately so be prepared for that.
There are really only two ways to submit your resignation: directly as a physical letter or by email.
Resignation Letters Examples
What works best for you will depend on many different factors. One is not better than the other. If you have a paperless culture, email might be the right choice.
However, no matter how you decide to submit your resignation, make sure you speak to your boss directly beforehand. It may seem uncomfortable but in the long run it’s the best way to deal with it.
A resignation letter is just like any other business letter, such as a cover letter. It includes a letterhead, 3-4 paragraphs relating to your resignation and a signature.
Begin your resignation letter by stating your name, your job title, and all other relevant information. This may seem superfluous, especially if you’re working for a small company, but since the letter will become part of your employee file, it’s still important. Includes information such as:
Sample Resignation Letter Due To Pursuing Higher Study
State your intention to resign in the first paragraph of your resignation letter along with your position. Remember to mention your closing date as this will be one of your employer’s first questions.
I would like to inform you that I will be resigning [name of position] to [company name], effective from [date].
Tell your soon-to-be employer what you learned, what you appreciated most, or perhaps who had a special impact on your time there. It’s important to keep this paragraph as positive as possible because leaving the workplace on a positive note will make the transition smoother.
I appreciate the career development opportunities you have provided me with over the past [time]. I have enjoyed my tenure at [company name], and am especially honored to be part of such a supportive team.
Resignation Letter Examples
You might also consider adding your next work location. There are cases where this is appropriate as well as cases where it is not. For example, it’s great to let your former employer know if you’re switching majors to follow your passion or if you might be going back to school. However, it may not be appropriate to include this information if you are transitioning to a contest.
Next, we recommend offering your help to make the transition as smooth as possible. For example, you could write something like this:
Of course, I offer to help as much as I can with the transfer of work to my replacement. I will also make sure all my reports are up to date and ready to be delivered.
If it suits you, you can choose to use the next paragraph to outline your main tasks and unfinished projects.
Free Resignation Letters
This will be extremely helpful to your former employer and will make the transition easier. However, this section is optional, so you should only add it if it makes sense.
To help ease the transition for my replacement, here is a list of my key duties and responsibilities over the past few months:
Your former employer will surely be impressed if you can be very specific in this section.
In the last paragraph before the signature, you can choose to add your personal contact information like email or phone number. However, this is completely optional and you should only add them if you want to stay in touch with your employer or use them as a resource. You will be the best judge in knowing if it is a good supplement or not.
How To Write A Great Resignation Letter: Quit Your Job The Right Way
Thank you again for the opportunity to work at [company name] here. I wish you all the best and hope to stay in touch. You can always contact me at [contact information].
Finally your signature. If you are submitting it on paper, you should sign it and include your typed name. If you send it by email, just signing the name you entered is enough.
With the resignation form above, it’s time to take a closer look at some resignation forms. What they all have in common is that they focus on the parts of their pleasant experience with the company in question.
The resignation letter example below includes useful and relevant information. It’s short, to the point, and most of all, it’s very polite.
How To Write A Resignation Letter (plus Examples)
I hereby inform you that I will be resigning as the Chief Content Marketing Officer of XYZ Company, effective June 30, 2021.
I appreciate the career development opportunities you have provided me over the past two years. I have enjoyed my tenure at XYZ Company, and am especially honored to be part of such a supportive team.
If I can be of any help with this transition, please let me know. I am available to help train replacements and will ensure all of my reports are up to date by my last day of employment.
Thank you again for the opportunity to work at XYZ Company. I wish you all the best and look forward to keeping in touch. You can email me at [email protected]
Simple Resign Letter Templates
The resignation letter example below is shorter and less informative. You may have many reasons to keep your letter simple and short like this. As before, the key factor is to keep it professional and polite above all else.
Please accept my resignation letter as the Director of Content Marketing at XYZ Company. My last working day will be June 30, 2021.
It has been a pleasure working with you and the team over the past two years. In particular, I enjoyed tackling extensive copywriting projects as the business grew. I greatly appreciate the opportunities to develop my skills in this field and would like to thank all of you for your guidance and insight. Wish your company a lot of success.
Sometimes you want to explain your reasons for resigning. However, this is not a required part of your resignation letter but in some cases it can make sense. For example, when it’s due to relocation, family reasons or a career change.
How To Write A Resignation Letter [5+ Templates]
I would like to inform you that I will be resigning [name of position] to [company name], effective from [date]. I have decided to move to New York to be closer to my family.
Thank you again for the opportunity to work at [company name]. I wish you all the best and look forward to keeping in touch. You can email me at [your email address].
I would like to inform you that I will be resigning [name of position] to [company name], effective from [date]. Like you
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