How To Write A Resignation Letter To A Company – All good things must come to an end, and all bad things must end quickly. Resignation Letter – Table of Contents 1. How to Write a Resignation Letter 2. Resignation Letter Example 3. Resignation Letter Template If you’re stuck in a job that doesn’t appreciate you for your skills and work ethic, or if you’re ready to dive into a different career, it’s time to write a resignation letter, which is just one of many types of business letters. But first, why is it important to write one? After all, you are giving up. Who needs them!? To be on the safe side, I recommend writing a resignation letter no matter how formal or informal the job is. Tip: How to write a letter of recommendation for someone you know and trust. My first job was as a hostess in a Mexican restaurant. I was 16 and took the role for some extra summer money. Once the school year started, I became too busy with extracurricular theater rehearsals and had to let go of my commitments to the restaurant and its customers. My parents made me write and hand in a two week notice letter. I had chosen to leave the company of my own free will and wanted to make sure we maintained a good relationship. As a teenager, I knew it was important to have viable references on my resume. Not only was a resignation letter good professional practice, it meant that my hard-earned connections would be more likely to speak positively about my performance later on. How to write a resignation letter State your goal clearly in an introduction Communicate your end date of employment Give a reason for your resignation (optional) Offer to help train colleagues or otherwise facilitate the transition Thank you for the opportunity and include another polite signature at the end I went on to work at Sonic Drive-Thru the following summer (no, I didn’t skate), and believe me, that reference really meant something for my new manager. The two-week notice rule is not always the best practice for employees who are being mistreated. If you’re leaving a company that hasn’t cared about your well-being, chances are your resignation will be immediate. This is something worth thinking about a lot. Need this reference later? Or do you have a new job lined up and ready to head out the door? While it may feel great to stop hating in the moment, you are the only one who can judge whether or not it will come back to haunt you. Either way, a letter is a good idea. It serves as written notice of why you are leaving and can also protect you in the event of false accusations or in the future when hiring teams may contact you to use a previous company as a reference. I don’t expect this situation for anyone (I’ve certainly had my own negative experiences in a toxic work environment), but I know it happens, and it’s better to be prepared than sorry. How to Write a Resignation Letter So, if you’re ready to leave that old nine-to-five behind (or any other combination of hours—I understand that hustle comes in many forms), grab a cold beer or a glass of wine ( depending on the circumstances) and how to resign with dignity. Covering or Opening Statements Any resignation letter should begin with the written date and address of the company in question. The date on which the letter is written is especially important, as you will later include your final date of employment in this letter. Having the date written at the top of your resignation letter serves as a reliable reference for when you notified management of this change. If there is any unfortunate discrepancy as to when your last day is, you can refer to the letter as proof of your due diligence. If you are writing an opt-out email, the timestamp is already included. However, if you want the date to stand out as an important aspect of your resignation, feel free to include it in the body of the email. It is also recommended to include the company name and address in the header, regardless of whether it is email or hard copy. You are most likely delivering this letter directly to the relevant staff, so it may seem silly to include a postal address. The address is an old resignation letter tradition that also serves to specify exactly which company you are leaving. Again, when it comes to leaving an organization, better to be specific than sorry. When starting a resignation letter, keep things formal, but friendly. Even though you’re resigning, your resignation letter can still look like it’s from you. Start with “Dear Mr./Ms./Ms. BOSS’S NAME,” “Dear COMPANY NAME,” or even “To Whom It May Concern” if you’re not sure who will be handling the letter . If you know your boss or manager well, refer to them by their first name instead of their last name. State your objective With a resignation letter, you need to get straight to the point. The first paragraph should clearly state that you are leaving the organization. Here are some examples of how you can quickly and clearly state your purpose: “I am writing today to inform you of my resignation as a project manager at Logistics Company.” “It is with sadness and gratitude that I submit my resignation as Project Manager at Logistics Company.” “This letter serves as my formal resignation from the logistics company.” It will probably feel unnatural to write such a blunt and simple sentence. You would never speak to a friend or family member so formally. However, it is important not to mince words. If you have made the decision to leave and cannot convince yourself otherwise, your letter should make that clear. Otherwise, there can be some confusion as management tries to find ways to keep you around. If you want a higher salary or promotion, you should have this conversation with your boss before a resignation letter. Send a resignation letter only when you are sure you are ready to move on to other opportunities. Set a Date in Your Resignation Letter After notifying management of your resignation, you will need to clarify your end of employment date. The standard notice for most organizations is two weeks or more, depending on special circumstances. For example, if you are in the middle of a long project, you can tell management that you will stay with them to finish it. If, for some reason, you need to quit smoking two weeks in advance, please indicate here. No need to go into great detail. If, for example, you have to leave to take care of a sick family member, this is private information that you should not explicitly say. Instead, you could choose to tell your boss that you’re leaving before the standard two-week notice due to unforeseen emergency circumstances. Regardless of the length of your notice, be sure to include an exact date when your employment will end. Providing this end date is important for many reasons. On the one hand, it’s another way to definitely communicate to your management team that you’re leaving. On the other hand, it allows management to better prepare for your absence. With an exact date in mind, they can understand what work can be done and what will be left after they leave. Optional: Provide a reason for your resignation. If you’ve worked at a company for six years or so, your managers and co-workers may be more than that. Maybe they’re your friends, or they’ve watched your kids, or you co-own a sailboat (stranger things have happened). If you want to let them know what your next steps in life are, include that in this next part of your resignation letter. Humans crave closure, and stating why you’re leaving lets your managers know if the employment relationship is ending on a high note. Some examples of ways to describe the next phase of your life are: “Although I am sorry to leave this company, I am looking forward to my graduate program in finance at UNIVERSITY NAME.” “I think it’s best that my family and I accept my recent job offer out of state.” “After many enjoyable years at CURRENT COMPANY, I’m leaving to pursue a full-time career in music.” Ideally, your company cares about you and is happy for you to take your next steps in life. A corporation is not a person, so remember that quitting is not the same as a breakup. It’s easy to feel guilty about leaving projects you were passionate about and people you loved behind. At the end of the day, though, we have to take care of ourselves. our
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