How To Write An Official Resignation Letter – The most important part to remember is not to burn your bridges – even if you expect to never see any of your soon-to-be ex-partners again. A great letter of resignation can help you there.
Formally, a letter of resignation is a way of expressing your intention to leave your current job. The document formalizes your decision to leave the company, stating your reasons for doing so. If you are successful in writing a good resignation letter, it can also make the process of leaving smoother.
How To Write An Official Resignation Letter
Certainly the first step you should take is to have a face-to-face conversation with your boss to let him know that you plan to resign.
How To Handle Writing Resignation Letters
The resignation letter is the formal follow-up on this conversation. Note that just like your resume, this will become part of your employee file, which is one of the reasons it’s important to make a good impression.
Writing a resignation letter can be a daunting task for some people. That’s why we decided to collect a whole bunch of best practices for writing a resignation letter right here. Read on to learn more about what to include in your letter, when and how you should submit it.
When you resign from your job, there are certain resignation etiquettes that you need to follow to make things go as smoothly as possible. One of those courtesies is the time you need to give your boss to prepare for your departure.
Standard practice in the US is two weeks before you leave to send your resignation letter. If you live elsewhere you’ll need to do a little research to find out what the standard resignation period is for your country.
Professional Resignation Letter Sample Template In Pdf & Word
This will give your boss enough time to find your replacement. This will also ensure that you can delegate your assignment to someone new or to a colleague.
You can choose to hand in your resignation letter earlier, but avoid sending it two weeks in advance. However, if your employment contract states how much notice you must give, you should clearly follow that.
Keep in mind that your employer is under no obligation to accept your two weeks’ notice. Some employers will want you to quit immediately, so be prepared for that.
There are really only two ways to submit your resignation letter: in person as a physical letter or by email.
How To Write A Resignation Letter With Examples, Templates, + Tips
What is best suited for you will depend on a variety of factors. One is not better than the other. If your culture is paperless, then an email may be a suitable alternative.
However, regardless of how you decide to send your resignation letter, make sure you speak with your boss in person first. It may seem inconvenient but in the long run it is the best way to go about it.
A resignation letter is like any other business letter like a cover letter. This includes a letterhead, 3-4 paragraphs relating to your resignation, and a signature.
Begin your resignation letter by stating your name, your job title and all other relevant information. This may seem redundant, especially if you are working in a small company, but since the letter will become part of your employee file, it is still important. Include information such as:
Resignation Letter Templates And Examples
State your intentions to resign along with your position in the first paragraph of your resignation letter. Be sure to also mention the end date of your employment as this will be one of the first questions your employer will ask.
I wish to inform you that I am resigning from my position as [position name] at [company name], effective [date].
Tell your soon-to-be former employer what you learned, what you most appreciate, or maybe who had a special impact on your time there. It’s important to keep this paragraph as positive as possible because leaving your workplace on a positive note will make the transition go more smoothly.
I appreciate the professional development opportunities you have provided me over the past [period]. I have enjoyed my tenure at [company name], and feel especially honored to be a part of such a supportive team.
Resignation Letters Examples
You might consider adding your next workplace as well. There are cases where it is appropriate and there are cases where it is not wise. For example, it’s very appropriate to tell your former employer if you’re changing industries to pursue your passion or if you’re probably going back to school. However, it may not be appropriate to include this information if you are going to a competition.
We further recommend that you offer your assistance in making the transition as smooth as possible. You can for example write something like this:
I am of course offering to assist as much as possible in the transition of his work assignment for his replacement. I will also make sure all my reports are up to date and ready to be submitted.
If this applies to you, you may choose to use the next paragraph to outline your main tasks and unfinished projects.
The Best Professional Resignation Letter Sample
This will be extremely helpful to your former employer and will make the transition smoother. However, this part is optional, so you should only add it if it makes sense to do so.
To help ease the transition for my replacement, here is a list of my main tasks and responsibilities over the past few months:
If you can impress by being very specific in this part your former employer will definitely be impressed.
You may choose to add your personal contact information, such as an email or phone number, in the last paragraph before your signature. However, this is completely optional and you should only add them if you want to keep in touch with your employer or use them as a resource. You will be the best judge to know whether this is a good addition or not.
Resignation Letter Email Template
Thank you again for the opportunity to work here at [company name]. I wish you all the best and hope to keep in touch. You can contact me at [contact information] at any time.
Lastly is your signature. If you give it on paper, you should sign it by hand and include your typed name. If you’re giving it via email, it should be sufficient to sign with your typed name.
With the resignation letter template above in mind, it’s time to take a closer look at some sample resignation letters. They all have the same focus on the happy parts of their experiences with the company.
The resignation letter example below includes helpful and relevant information. It’s short, to the point, and most of all it’s very polite.
Acceptance Resignation: Fill Out & Sign Online
I wish to inform you that I am resigning from my position as Content Marketing Manager for Company XYZ, effective June 30, 2021.
I appreciate the opportunities for professional development that you have provided me over the past two years. I have enjoyed my tenure at Company XYZ, and am especially honored to be a part of such a supportive team.
If I can be of any help during this transition, please let me know. I am available to help train my replacement, and will ensure that all my reports are up to date before my last day of work.
Thank you again for the opportunity to work at Company XYZ. I wish you the best of luck and look forward to staying in touch. You can email me at [email protected]
Sample Resignation Letter Due To Pursuing Higher Study
Here the resignation letter example below is shorter and less informative. You may have many reasons for wanting to keep your letter as simple and short as possible. The key element is, above all else, keeping it professional and polite.
Please accept my resignation from my position as Content Marketing Manager at Company XYZ. My last day of employment will be June 30, 2021.
It has been a pleasure working with you and the team over the past two years. In particular, I have enjoyed handling extensive copywriting projects as the business has grown. I am very appreciative for the opportunities to develop my skills in the field, and would like to thank you for all of your guidance and insight. I wish your company much success.
Sometimes you will want to give a reason for your resignation. Although it is not a required part of your resignation letter, it may make sense in some cases. For example when it is due to relocation, family reasons or career change.
Resignation Letter: Examples, Template & What To Include
I wish to inform you that I am resigning from my position as [position name] at [company name], effective [date]. I have decided to move to New York to be closer to my family.
Thank you again for the opportunity to work for [company name]. I wish you the best of luck and look forward to staying in touch. You can email me at [your email address].
I wish to inform you that I am resigning from my position as [position name] at [company name], effective [date]. As, you
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