How To Write An Official Thank You Letter – Thank you letters only take a few minutes to write but carry a lot of weight. Formal thank you letters can be the thing that makes you stand out from the crowd while personal thank you letters can make the other person feel appreciated and special. Learn how to write a thank you letter by following a few simple steps and looking at sample letters.
Thank you letters are useful in many areas of life. In a professional environment, they are not only useful, but highly recommended after the interview. In a private setting, they can help a loved one feel special and allow you to express genuine gratitude.
How To Write An Official Thank You Letter
The recipient of your thank you letter will influence how you compose it. A professional letter will be read differently than a personal letter to a friend or family member.
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Begin by addressing the other party in an appropriate manner. If this is a professional thank you letter, use an appropriate first name (e.g., Mr., Mrs., or Mrs.), last name, and a colon. If this is someone you know or a friend, use their first name with a comma.
Start with a clear “Thank you.” For example, “Thank you for taking the time to meet with me today” or “Thank you for your wonderful gift.” From there, you can define it in a way of thinking.
After expressing your gratitude, elaborate on why you are thanking the recipient. If you’re thanking someone after a job interview, point out something you learned in your meeting and give an example of how your skills are relevant to the position.
If you are thanking a friend for a gift, explain why you are so grateful for it. Maybe a new ring goes well with some clothes in your closet or a parchment paper will get a lot of use in your new space.
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End with one more word of thanks. After you’ve made a small note to show your appreciation, offer one more word of thanks. Think something along the lines of “Thank you again for your time” or “Thank you again for your attention. It meant the world to me.”
Each letter ends with an appropriate closing followed by a comma and your name. For a professional letter, use a more formal closing like “Sincerely yours” or “Sincerely.” For a personal letter, you can use an informal closing such as “Congratulations” or “Congratulations.”
Perhaps one of the most important thank you letters is the one you send after a job interview. They need to be sent immediately, be clear and concise, and memorable. Email is the most appropriate platform for these letters. If you met with a team of interviewees, send a personal letter to each person.
Subject Line: Thank You – Social Media Manager Interview Dear Mr. Gold: [Use a colon in formal settings.] Thank you for taking the time to meet with me today. I enjoyed learning more about the Social Media Manager position within Gold Enterprise. It’s a perfect match for my skills and interests, given my background as an SEO Specialist. Your sophisticated approach to social media marketing, including your highly optimized SEO techniques, confirmed my desire to become a member of your team. In addition to my passion, I would also bring my social media expertise, time management skills and team player approach to the department. Thanks again for taking an hour out of your busy schedule to interview me today. I am still interested in being a member of your team and I look forward to speaking with you again! Sincerely, Jane Boston [email protected] 1112 Boston Avenue Boston, NY 12345 (212) 345-6798 [LinkedIn URL] [Website]
Professional Thank You Letter Examples And Writing Tips
Once you receive a job offer and learn all the details of the position, you have little time to accept the position or decline the role. Most of these can be handled over the phone but, in many cases, they can be handled via email as well.
If you accept a job offer, you can send a thank you note along with your acceptance letter.
Subject Line: Job Offer – Social Media Manager Dear Mr. Gold: Thank you for offering me the position of Social Media Manager at Gold Enterprise. I appreciate all the time you took to interview me and consider my application, and I am happy to accept the opportunity. Out of respect to my current employer, I would like to extend my two weeks’ notice. Following that, I will be ready to join the team on Monday, December 28. Please let me know if these dates fit your schedule. Until then, I look forward to joining your team! Thank you for this great opportunity. Sincerely, Jane [email protected] (212) 345-6798
If you receive a job offer that you cannot accept, it is still common to send a thank you note.
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Subject Line: Job Offer – Social Media Manager Dear Mr. Gold: Thank you for offering me the position of Social Media Manager at Gold Enterprise. I appreciate all the time you took to interview me and consider my request. However, I regret to inform you that I will not be able to accept the position. Although that sounded good, I have to go in a different direction this time. I wish you all the best and I hope we can continue to work together in the future. Once again, thank you for the opportunity to meet you and your team. Sincerely, Jane [email protected] (212) 345-6798
Personal thank-you letters are not required or expected, but they show your character. You can use informal language to let friends, family members and even strangers know that you appreciate them.
Whenever someone opens the doors of their home and has taken the time to be kind, you always want to thank them for sharing their personal space with you. These scenarios do well with old-fashioned, handwritten text. But, if you’d prefer email, that’s acceptable too.
My dear Jennifer, [Use commas in informal settings.] Thank you so much for having me and Peter this weekend! We had a wonderful time in Seattle, thanks to your hospitality. I don’t think I’ll ever forget the steaks from Jacques Pepin! Your home is absolutely beautiful and we couldn’t have been more comfortable. It’s safe to say you have the most comfortable bed on the planet! If you ever find yourself in Savannah, know you have a place to stay! With love, Molly
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If someone sent you a gift for a special occasion, you probably want to pick up the phone and call them right away with a word of thanks.
However, it is still important to send a thank you note, as it not only reinforces your gratitude, but makes the sender feel special because you took the time to do so.
My dear friend Sara, Thank you for the beautiful ring you sent me for my birthday! You know me very well. That rose gold will match at least half of my wardrobe! It’s been ten years since we met in that wonderful English 101 class, and I couldn’t be more grateful for your friendship. Thanks again for making my birthday extra special. I’ll send you pictures when I wear them to work on Monday! With love, Katherine
Did you celebrate a birthday, wedding or purchase of a new home among friends and family? Regardless of the occasion, it’s important to send a thank you note to everyone who took the time to celebrate your special moment.
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Dear Amy, Thank you so much for coming out to celebrate my 40th birthday! There’s no doubt this will be my best decade, and part of it is because I talked to you. I hope you enjoyed your time at the party! You will forever have a special place in my heart and I can’t thank you enough for letting me drive. Furthermore, the silk scarf you gave me is absolutely amazing. I have already put it on a few times and paraded in front of the mirror! You think too much (and a girl can never have too many scarves)! I love you to the moon and back. Thank you for making my birthday more meaningful. Talk soon! Your dear friend, Bella
You can make writing a thank you letter easier by using a free thank you letter PDF template. This editable template includes a standard thank you letter format so all you have to do is change some of the wording to suit your needs. If you need help achieving printables, check out this simple troubleshooting guide.
Once you have an idea of what you want to say and the tone you need to adopt, there are a few other details to keep in mind.
Thank you letters can be handwritten, typed, or even sent by email. Think about your recipient and choose the most suitable design. In professional situations, email is acceptable and may be preferred because it is faster. For personal situations, a handwritten letter may feel more thoughtful.
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A delayed thank you note means less than an immediate reply. If you are writing a thank you letter for a job interview, send it
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