Letter · January 25, 2023

How To Write Professional Resignation Letter

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It’s almost like breaking up with someone – there are a lot of good memories, you’ve learned a lot, but eventually it’s time to move on when it’s time to move on.

How To Write Professional Resignation Letter

How To Write Professional Resignation Letter

However, when it’s time to quit a job, there are no more emotional issues (thank goodness).

How To Write A Resignation Letter With Examples, Templates, + Tips

Among other things, you’ll want to make sure you remain friends with your employers after you leave to get those valuable future references.

A resignation letter is a legal document in which you announce your intention to leave your current position within the company. It gives your employer formal proof that you want to quit and a traceable record that the conversation took place.

You’ve probably seen many movies where the main character barges into his superior’s office and shouts:

Then everyone claps as the main character takes his wife and kids to a ranch or camping in Hawaii or something.

Free Resignation Letter Template

While this seems cool enough, in real life the exit is much less glamorous and I advise you to do practically the opposite of the cool movie guy.

You should give at least two weeks’ notice (with some employers it can be much longer) when you leave, and make sure you end things on good terms.

When you leave a company, you are entitled to certain employment-related benefits, such as severance pay, pension or overtime pay. However, you can only get them if you give your notice before departure and within the contractual notice period.

How To Write Professional Resignation Letter

Check your company policy in your employee handbook or employment contract for the exact benefits and time frame, as they may vary.

How To Write A Professional Resignation Letter

You also want to help hand over responsibilities and day-to-day tasks so that no information is lost or misinterpreted after you leave. At the end of the day, someone else will take your position: it could be an internal employee or you hire someone else.

Whatever the case may be, your team needs to know exactly what your duties and responsibilities are, so that almost no knowledge is lost in the process. The next guy/girl shouldn’t have a hard time figuring out what to do.

Essentially, these two weeks are when you hand over the crown and make life easier for the person who takes on your job. In addition, you want to maintain a positive relationship with this employee so that they can be used as a reference in the future.

It opens with your personal information (first name, last name, email, etc.), the date, the manager’s personal information, and a formal greeting. If you forget to give the notice date, any legal benefit of a written note is moot.

How To Write A Resignation Letter (with Examples)

There are three main paragraphs in the body of the letter, each with a distinct purpose:

With this letter, I hereby announce that I am resigning from the position of sales manager of ABC Ventures effective September 14, 2019.

It has been a pleasure working with you and the entire sales team at ABC Ventures over the past five years. During my time here, I developed professionally and made lifelong friendships. I would especially like to thank you for providing me with a useful learning experience and a warm working environment during my time at ABC.

How To Write Professional Resignation Letter

My full commitment and cooperation for smooth handover of responsibilities. Please let me know how I can be of further assistance.

How To Write A Great Resignation Letter And Help Your Career

You can see how short and to the point this sample letter is. There is too much information on every half page.

The resignation letter to your supervisor or manager looks just like the one Meagan wrote to her boss in the previous episode.

I hereby announce that I am resigning from [Company] [Your Position], effective [today’s date]

It has been a pleasure working with you and the entire [company name] [department name] team over the past [time frame you have been on the job]. During the time I spent here, I developed professionally and [something beautiful at work]. I would especially like to thank you for [your boss helping you with something] during your time at [company].

Resignation Letter Word Templates

If you were a member of the board and only answered to the CEO himself (and other board members), you should notify them of your departure.

I hereby announce that I am resigning from [Your position on the Board] of [Organization / Board Name], effective [today’s date] [Brief explanation of why you are leaving the board]*

It has been a pleasure working with you and the entire [company name] board over the past [time frame you have been on the board]. I am proud of all that we have achieved and I am sure that there will be more success in the future.

How To Write Professional Resignation Letter

In this case, you may have forgotten that there is a two-week notice period. Either you were not aware that the contract period is longer than you thought, or you just received an urgent offer that you simply cannot refuse.

Resignation Letter Templates: How To Write & Examples

But you may have found yourself in the middle of an unavoidable, unpredictable situation that requires you to quit your job at short notice.

By this letter, I hereby announce that I am resigning from [Company] [Your Position]. My last day of work will be [inss day of departure]. I understand that in order to terminate the [contract period], my notice must be submitted, but due to circumstances beyond my control, I must leave sooner.

It has been a pleasure working with you and the entire [company name] [department name] team over the past [time frame you have been with jon]. During the time I spent here, I developed professionally and [something beautiful at work]. I would especially like to thank you for [your boss helping you with something] during your time at [company].

*If the cancellation is immediate and you want to leave the same day, skip this section or indicate that you can help remotely instead.

Formal Resignation Letter Template

Usually, you send your resignation letter by e-mail immediately after telling your boss in person, or in extreme cases, you only give it to him for the first time.

In both cases, attach the termination letter as a document in the e-mail following one of the samples provided by us.

I will inform you of my cancellation via the contents of the e-mail. My last day of work will be [inss day of departure]. I am very sorry that I cannot inform you personally, but this is due to circumstances beyond my control.

How To Write Professional Resignation Letter

Now that you have your resignation letter ready, you’re probably worried about how your manager will receive it.

Free Attorney Resignation Letter Sample

Yes, you may have a great relationship with your supervisor, and if you submit your resignation the right way, you can maintain that relationship.

If you know your manager is very busy or having a rough day, hold back on your resignation. He wants to make sure the situation is right.

Never, ever send an email or printed letter (or god forbid, a text) without notifying them verbally first.

However, there may be circumstances beyond our control when you need to exit remotely. This isn’t a general best practice, but we’ve provided a sample of the above just in case.

Free Job Resignation Letter Template

After you’ve had this conversation, either email your letter to your manager (with the current date) or print a hard copy and give it to him when you tell him the news.

Allowing your manager more time to arrange a replacement shows courtesy and respect, especially if you are in a senior position.

Be professional, grateful and humble in person. After all, not all breakups have to be painful.

How To Write Professional Resignation Letter

Try to hide your excitement. There’s no smiling face like escaping hell, even if that’s the case.

Resignation Letter Template Professional Resignation Letter

Now that we’ve explained everything you need to know about writing a resignation letter, it’s time to get started. Do you want your resignation letter to be as professional as possible? Try one of Novorésumé’s templates.

For a safer experience, the best content and excellent communication, we use cookies. Learn how we use them for non-authenticated users. A good job provides not only monetary rewards and perks, but also a continuous learning experience to improve your skills and abilities in a particular trade. However, it is rare that the job you initially wanted no longer ignites the same spark that lived in you at the beginning of your journey, or perhaps the company you work for has not recognized your skills and expertise in this field. Whatever the reason, the best solution is to leave formally and gracefully with a professional resignation letter.

It is important that you take care of your company when submitting your notice of termination

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